Corporate Sponsor/Exhibitor Kit
2013 OrACRAO Annual Meeting
We wish to invite you to partner with us in providing a quality experience for higher education enrollment
professionals in Oregon. Come join one of the most active state organizations, representing admission,
registration and enrollment managers at two-year and four-year public and private institutions.
- Dates: May 19-21, 2013
- Location: The Resort at the Mountain (www.theresort.com)
- Travel: The resort is located in Welches, Oregon, an hour East of Portland. Air travel is to Portland
- International Airport (PDX).
- Lodging: Reservations: www.theresort.com or 877.439.6774. Be sure to indicate that you are with the OrACRAO conference to receive the conference room rate.
Corporate Sponsor Coordinator:
Gwen Hyatt, President-Elect, OrACRAO
Registrar, Marylhurst University
Please feel free to contact Gwen with any questions or requests before and during the conference.
OrACRAO: Visit www.oracrao.org for more information about our organization.
Corporate Sponsorship Options
We offer a basic exhibitor package and a variety of other sponsorship packages. We encourage sponsorship of conference meals and breaks: sponsoring companies are highlighted in the program and on the association’s website (oracrao.org) and are announced throughout the conference. A list of attendee emails is included in all exhibitor packages.
- Conference Sponsor Package (1 available) $1,800
Includes sole sponsorship of the Monday night dinner and entertainment, one exhibitor’s space, all meals/conference events for one representative (if attending), specific announcement of “Conference Sponsorship” in program, conference website link prior to and following the conference (March 1 – June 15), announcements throughout conference.
- Conference Partner Package (4 available): $1,200
Includes sole sponsorship of a major conference event (dinner, lunch, breakfast, or reception), one exhibitor’s space, all meals/conference events for one representative (if attending), specific announcement of “Conference Partnership” and sponsored event in program, conference website link prior to and following the conference (March 1 – June 15), announcements throughout conference.
- Corporate Sponsor Package $800
Includes joint sponsorship of a conference break, one exhibitor’s space, all meals/conference events for one representative (if attending), specific announcement of “Corporate Sponsorship” in program, conference website link prior to and following the conference (March 1–June 15), and announcement throughout conference.
- Exhibitor Package: $600
Includes one exhibitor’s space, all meals/conference events for one representative, announcement of “Exhibitor” status in program, conference website link prior to and following the conference (March 1–June 15), and announcement throughout conference.
- Presenter Option (3 available, deadline: March 15, 2013) $300
Includes one session presentation (either solo or partnering with an OrACRAO institution), offered only in conjunction with and Exhibitor Package or higher sponsorship level. Deadline to provide session description is April 1, 2013.
- Print Advertisement on Program Back Cover (1 available, deadline: March 15, 2013) $300
Includes full-page, back cover, 4 color ad (content must be approved by OrACRAO Executive Committee). Deadline to provide print ad content for printed program is April 1, 2013.
- Additional Representative Registration Fee: $250
Includes all meals and conference events.
- Guest Fee: $195
Includes all meals, receptions, and the Monday night entertainment
- What is the timeline for the conference?
Drop-Off and Set-up. You can drop off and set up as early as 9:00 am on Sunday. Registrants begin arriving at 12:30 pm Sunday, and workshops, opening sessions, exhibits, and light snacks are scheduled from 1:00–5:30 pm. The program indicates that exhibitors are available starting at 3:00 pm.
Daily Exhibit Hours.
Sunday: 3:00 – 5:30 pm
Monday: 7:30 am – 4:30 pm (breakfast starts at 7:30 am, most sessions end at 4:00 pm)
Tuesday: 8:30 – 11:30 am (optional). Note: Tuesday morning activities do not include breaks.
You are welcome to stay in the exhibitor area through Tuesday, but traffic will be light. The conference ends at noon on Tuesday. You are encouraged to participate throughout the conference and may attend sessions, meals, and other activities.
Monday, 4:30 – 6:00 pm OR Tuesday, noon – 2:00 pm
- What is included in my registration?
Booth. All exhibitor and sponsor packages include a booth furnished with:
One linen-draped, 8’ table
Wireless internet access
Electricity (on request)
Contact Gwen Hyatt at email@example.com if you have additional requirements. Exhibitor booths will be located in the Cascades Ballroom. This location is in close proximity to conference breaks, most meals, and most sessions.
- Web Presence
Additionally, OrACRAO will post information about your company on the association’s website (oracrao.org) through June 15, 2013. Examples of past company information can be found at: www.oracrao.org/sponsors.html
- Meals and Sessions
All conference meals, sessions, and events for one person are included with your sponsorship. You may register more than one representative for an additional fee. You are encouraged to participate throughout the conference.
- How Do I Register and Pay?
You will register online through the Cvent registration system, beginning in December. When exhibitor registration opens, you will receive an email with detailed instructions and a personalized link. After registration, you will receive a follow-up email asking you to provide your meal choices and dietary needs.
- Registration Deadlines
For the Presentation Option or the Print Advertisement: March 15, 2013. For all other options: April 15, 2013. Last day for cancellation refunds (less $50): May 1, 2013
We encourage you to pay online with a credit card at the time of registration. Alternately you may pay via check to the OrACRAO Treasurer no later than April 15, 2013. Send checks payable to OrACRAO to the address below. Please include the name of your company and representative on the check.
Dawn Sallee-Justesen, OrACRAO Treasurer
Columbia Gorge Community College
400 E Scenic Drive
The Dalles, OR 97058
- Where Can I Ship Materials?
If you are shipping material to The Resort at the Mountain prior to the conference, please ship no more than 72 hours in advance to:
Attn: Brandy Webber
68610 E Fairway Ave
Welches, OR 97067
Phone: (503) 622-3101
- What activities are available in the area?
Welches is only an hour from Portland, Oregon’s largest city, and is the gateway to the Mt. Hood scenic and recreational areas. The Resort at the Mountain provides golf and a spa onsite.