Constitution of Oregon Association of Collegiate Registrars and Admissions Officers (Articles of Incorporation)
The purpose of this Association shall be
- To provide for the dissemination of information and the interchange of ideas on problems of mutual interest to the individual participants of the member institutions.
- To foster a better understanding of the activities of member institutions and to develop a spirit of cooperativeness, helpfulness, and unity in the solution of mutual problems.
Among the activities accepted and understood to be within the established authority and jurisdiction of the Association for the fulfillment of these purposes are the following.
- The holding of at least one meeting per year.
- The publication of regular or special bulletins.
- The conducting of cooperative studies and surveys, on the initiative of this Association or in joint responsibility with other organizations of similar general purpose.
- The dissemination of information on problems of common interest to its members.
- The arranging and conducting of professional development training seminars.
Membership in the Association shall consist of higher education professionals who meet the criteria listed hereafter. Members are those who have paid in full annual dues in accordance with the amount and regulations established by the Executive Committee. Membership options:
- Institutional Members: Institutional membership is afforded to those regionally accredited institutions recognized by the Oregon Department of Education. Only one institutional membership will be required for those institutions with multiple campuses or centers within the State or Oregon. Institutional members may list as many individuals in the OrACRAO directory as deemed necessary by the institutional member in order to conduct business within the Association. During annual meetings, all individual institutional members present may vote on Association issues. For special elections, each institution shall have two votes, one for the Registrar’s Office and one for the Office of Admissions. On campuses where one person serves in both capacities, the institution shall have two votes.
- Associate Members: Associate membership is afforded to those regionally accredited institutions whose primary campus resides outside of the State of Oregon, is recognized by another state or province’s governing body and who will benefit by participating in Association activities. Associate members may list as many individuals in the OrACRAO directory as deemed necessary to conduct business within the Association. Associate members may not vote on Association issues.
- Corporate Members: Corporate membership shall be granted to those organizations that provide products and services to benefit Association members. Corporate members may list up to four individuals in the OrACRAO directory per membership, but may not use the directory for solicitation purposes. Corporate members may not vote on Association issues.
- Honorary Members: The Executive Board may grant a permanent honorary membership to those individuals who have a long-standing record of service to the Association. Honorary members may not vote on Association issues, but will be listed in the OrACRAO directory. Honorary members will not be required to pay dues to participate in Association activities.
Participation in the conference, panels and discussions of the Associations shall be open to all faculty and staff of member institutions who are charged with any responsibilities in admissions or registration related activity. In addition, companies and agencies are invited to promote admissions or registration services at the annual conference at a cost to be determined by the Executive Committee.
The executive officers of the Association shall be a president, a past president, a president-elect, a vice-president for professional development and training, a vice-president for technology and communication, a secretary, and a treasurer. The president-elect, the vice-presidents, the secretary, and the treasurer shall be elected at the spring meeting. A simple majority of institutional members present and voting is necessary to elect officers. The new officers shall assume office at the end of the spring meeting.
The executive officers named in Section I, together with the immediate past president and the newly elected officers shall constitute an Executive Committee with power to fix the time and place of the next meeting as provided in the bylaws, to assist in arranging the program, and to assist the president in conducting the business of the Association.
This constitution may be amended at any annual meeting by a two-thirds vote of the institutional members who are present and voting, provided that notice of the proposed amendment has been sent to the institutional members at least one month in advance of the meeting. An amendment not thus proposed in advance may be adopted by a four-fifths vote of the institutional members present and voting.
Upon the winding up and dissolution of this association, after paying or adequately providing for the debts and obligations of the association, the remaining assets shall be distributed to a nonprofit fund, foundation or association, which is organized and operated exclusively for charitable, educational, or religious and/or scientific purposes and which has established its not-for-profit status under the Internal Revenue Code. (For example, American Association of Collegiate Registrars and Admissions Officers, One Dupont Circle, N.W., Suite 330, Washington, D.C. 20036-1110.)
No part of the net earnings of this association shall ever inure to or for the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the association shall be empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes for which it was formed.
Notwithstanding any other provisions of these articles, the association shall not carry on any other activities not permitted to be carried on by an association exempt from Federal income tax under Section 501(c)(6) of the Internal Revenue Code of 1954.